Submission Specialist

Editorial Cedar Knolls, New Jersey Saratoga Springs, New York

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Description

Position at Fingerpaint Marketing

Reset your expectations of a health and wellness agency. From our inception, Fingerpaint has been driven by an unstoppable collective spirit of possibility. It’s that curiosity that’s at the heart of everything we do. From our legendary people-first culture to the hundreds of Fingerpainters who define us, we’ve reimagined what it means to be a healthcare and wellness advertising agency. Here, creativity happens naturally—we attract top talent and give them a space to grow and collaborate. 
   
Description:   
The Submissions Specialist is responsible for ensuring consistent and accurate regulatory submissions for Fingerpaint Marketing clients. The specialist is immersed in the weekly workflow for assigned brand teams and owns all submissions-related activities for brand projects, inclusive of prework, submission-day tasks, and resubmissions.   
   
Duties and Responsibilities: 
  • The specialist is expected to:   
  • Know all brand submission requirements; attend and complete any required brand-specific training and credentialing need to service client work  
  • Partner with copy, project management, scientific strategy, editorial, and account team members for submission-day success  
  • Tag, link, and upload submission files and support materials, including references, in Veeva Vault and other client-specific systems; apply functional annotations as needed  
  • Follow and maintain the submissions calendar and attend weekly internal brand team standup meetings to stay informed of deadlines  
  • Maintain reference library for assigned brands; upload and retrieve references as needed  
  • Serve as a general advocate for submissions excellence and support the growth and refinement of the submissions team, workflow, and processes  
   
Job Requirements: 
  • Bachelor’s degree   
  • 1 to 2 years of experience as a submissions specialist in the pharmaceutical marketing and advertising industry; prior experience at an agency or pharmaceutical company preferred  
  • Flexibility in schedule; able to accommodate submissions work for agency teams for East and West Coast hours  
  • Software/systems proficiency in Veeva Vault and other client submissions systems; Adobe Acrobat, Microsoft SharePoint (Word, Excel, PowerPoint); experience with Workfront and Airtable a plus; Mac user required  
  • Ability to understand and absorb scientific content  
  • Ability to work under pressure and multitask; strong attention to detail and accuracy  
  • Proactive, team player with strong interpersonal skills  
  • Excellent written and verbal communication, planning, critical thinking  
  • Exercises good judgment with procedures and policies to determine appropriate action 

 

 

Don’t meet every single requirement? That’s okay! Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Fingerpaint, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly, we encourage you to apply anyway. You may be just the right candidate for this or other roles! Our team of qualified recruiters can match you with the right opportunity. Fingerpaint Group provides equal employment [and affirmative action] opportunities to all applicants and employees. We are proud to recruit qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status, or citizenship status.

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